Pay Stub Generator
Use this free pay stub generator to create a pay stub with your pay, hours, deductions and net pay.
How to use this pay stub generator
This free pay stub generator makes a simple pay stub in three short steps. First, enter the employee and employer names, the pay date, and the pay period start and end dates. Second, choose hourly or salary pay, then enter the pay details: for hourly pay, add the hourly rate, regular hours, and any overtime hours, with the overtime multiplier left at 1.5 unless your situation is different. Third, enter any deductions in dollars, such as federal tax, state tax, Social Security, Medicare, or other deductions, and add year-to-date figures only if you have them. The pay stub updates as you type, so you can check the gross pay, total deductions, and net pay at a glance, then use the Print button to print it or save it as a PDF from your browser.
Worked example
Take an employee paid 25 dollars per hour who works 40 regular hours in a pay period, with no overtime and 100 dollars in deductions. The pay stub generator first works out gross pay as the hourly rate multiplied by regular hours, which is 25 multiplied by 40, giving 1,000 dollars. It then adds the deductions, which total 100 dollars in this example, and subtracts them from gross pay. That gives net pay of 900 dollars, which is the amount the employee takes home for that period. If the same employee had worked overtime, the overtime hours would be paid at the hourly rate multiplied by the overtime multiplier, and that overtime pay would be added to the regular pay before deductions are taken off.
What a pay stub shows
A pay stub is a short summary of pay for one pay period. It starts with who was paid, who paid them, the pay period, and the pay date, so the stub can be matched to a particular payment. It then shows gross pay, which is the total pay before anything is taken out. Below that, it lists each deduction separately, so you can see how much went to federal tax, state tax, Social Security, Medicare, and any other deductions. The total deductions are added together, and net pay is gross pay minus total deductions. Net pay is the amount actually received. Some stubs also show year-to-date figures, which are the totals for gross pay and deductions from the start of the year up to that pay period. Year-to-date figures help you track how much you have earned and how much has been deducted over the year, and they are useful when you check your annual tax documents at the end of the year.
Hourly pay and salary pay
Hourly pay and salary pay are worked out in different ways, and this pay stub generator handles both. For hourly pay, gross pay is the hourly rate multiplied by regular hours, plus overtime pay, where overtime pay is the hourly rate multiplied by the overtime multiplier, multiplied by overtime hours. The default multiplier is 1.5, which is the common time-and-a-half rate, but you can change it if a different rate applies. For salary pay, gross pay for one period is the annual salary divided by the number of pay periods in a year: 52 for weekly pay, 26 for biweekly pay, and 12 for monthly pay. For example, a salary of 52,000 dollars per year paid biweekly gives 2,000 dollars per period, because 52,000 divided by 26 is 2,000. The pay frequency setting is only used for salary pay, since hourly pay is already based on the hours entered for that period.
Deductions explained
Deductions are amounts taken from gross pay before you receive your net pay. Federal tax and state tax are income taxes, Social Security and Medicare are payroll taxes, and other deductions can cover retirement contributions, health insurance, or other agreed amounts. In this pay stub generator, you enter each deduction as a dollar amount for that pay period, rather than as a percentage, because rates vary by person, employer, and location. If you leave a deduction blank or at zero, it simply adds nothing to the total. Always check a real payslip for the exact amounts for a period, and do not rely on a template stub for tax filing.
Disclaimer: this pay stub generator provides a template only. It is not an official payroll document, and it does not replace a proper payroll system. Employers must use proper payroll systems and follow local tax and employment rules, and you should check your local tax and employment rules before using a stub for any formal purpose.
Frequently asked questions
What is a pay stub?
A pay stub is a document that summarises pay for one pay period. It shows the employee, the employer, the pay period, gross pay, each deduction, total deductions, and net pay, and it may also show year-to-date totals.
Is this generator free?
Yes, this pay stub generator is free to use. There is no signup and no payment, and you can create as many stubs as you need for your own records.
Is this an official or legal payroll document?
No, this is a template for personal records only. It is not an official or legal payroll document. Employers must use proper payroll systems and follow local tax rules.
Can I print or download my pay stub?
Yes. Use the Print button on the stub, and your browser print dialog lets you print it on paper or save it as a PDF. No separate download feature is needed.
How is overtime handled?
Overtime pay is the hourly rate multiplied by the overtime multiplier, multiplied by overtime hours. The default multiplier is 1.5, and overtime pay is added to regular pay to give gross pay, before deductions are taken off.