Timesheet Calculator
Use this free timesheet calculator to add up your weekly hours, overtime and pay from clock-in and clock-out times — no sign-up.
Monday
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Tuesday
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Wednesday
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Thursday
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Friday
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Saturday
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Sunday
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Total weekly hours: 0
Regular hours: 0
Overtime hours: 0
Regular pay: —
Overtime pay: —
Total gross pay: —
How to use the timesheet calculator
This timesheet calculator adds up your working hours for the week and works out your pay, including overtime. It is built for anyone who is paid by the hour and wants a quick, clear answer without a spreadsheet or a sign-up.
Step 1: Enter your hourly rate at the top of the timesheet calculator. Leave it blank if you only want your hours, not your pay.
Step 2: For each day you worked, enter your clock-in time and your clock-out time, and the unpaid break you took in minutes. The break is set to 60 minutes by default, so change it if your break was shorter or longer, or set it to 0 if you had no unpaid break. Days you did not work can be left blank, and they count as 0 hours.
Step 3: Check your overtime settings. The overtime threshold is 40 hours per week by default, and the overtime multiplier is 1.5 times your normal rate by default. Change either one if your job or contract uses different rules. Your totals update live as you type, so you can see your hours per day, your total weekly hours, your regular hours, your overtime hours, and your regular, overtime and total gross pay.
Worked example
Take a week where you work Monday to Friday, 9:00 to 17:00 each day, with a 60-minute unpaid break, at an hourly rate of $20. Each day is 8 hours from clock-in to clock-out, minus 1 hour of break, which gives 7 hours a day. Over five days that is 35 hours in total. Because 35 hours is below the 40-hour threshold, there is no overtime, and your pay is 35 hours times $20, which is $700.
Now add a Saturday shift, also 9:00 to 17:00 with a 60-minute break. That adds another 7 hours, so your week becomes 42 hours in total. The first 40 hours are regular hours, and the remaining 2 hours are overtime. Your regular pay is 40 hours times $20, which is $800. Your overtime pay is 2 hours times $20 times 1.5, which is $60. Your total gross pay is $800 plus $60, which is $860. Try the same numbers in the timesheet calculator above and you will see the same result.
A single long day shows the same idea on a smaller scale. If you work 8:00 to 18:00 with a 30-minute break, that is 10 hours minus half an hour, which is 9.5 hours for the day.
What counts as overtime
Overtime is the time you work over your weekly overtime threshold. In this timesheet calculator the threshold is set to 40 hours per week by default, because that is the most common full-time week, but you can change it to match your own contract. Hours up to the threshold are regular hours and are paid at your normal hourly rate. Hours over the threshold are overtime hours and are paid at your normal rate multiplied by the overtime multiplier, which is 1.5 by default. That means time and a half: an hour of overtime pays one and a half times as much as a normal hour.
Overtime rules differ by country and by state, and some jobs use a daily threshold instead of, or as well as, a weekly one. Some contracts pay double time for Sundays or public holidays, and some workers are paid a salary or a fixed fee rather than an hourly rate, so overtime does not apply in the same way. This timesheet calculator uses the simple weekly-threshold model described above, so check your local employment law and your contract before you rely on the result for a pay claim.
Keeping an accurate timesheet
A timesheet is only useful if the times in it are right. Write down your clock-in and clock-out times on the day, rather than trying to remember them at the end of the week, and note your unpaid breaks separately from paid breaks. If your clock-out time is earlier than your clock-in time, this timesheet calculator will tell you to check that day, because a shift cannot end before it starts. That usually means a typing mistake, or a night shift that runs past midnight, which this calculator does not split across two days, so enter night shifts as two separate day entries if you need to.
Keep a copy of your weekly totals, especially when overtime is involved. If your payslip and your timesheet disagree, the day-by-day hours in your timesheet are the evidence that helps you work out where the difference came from. This timesheet calculator is a free, private tool: everything runs in your browser, and nothing you type is sent anywhere or stored.
Frequently asked questions
What is overtime?
Overtime is the time you work over your agreed weekly threshold, usually 40 hours a week. In this timesheet calculator, hours over the threshold are paid at the overtime multiplier, which is 1.5 times your normal hourly rate by default.
How is overtime pay calculated?
Overtime pay is your overtime hours times your hourly rate times the overtime multiplier. For example, 2 overtime hours at $20 an hour with a 1.5 multiplier is 2 times 20 times 1.5, which is $60.
What if I work weekends?
Weekend days work the same as weekdays in this timesheet calculator. Enter your Saturday and Sunday clock-in and clock-out times in the Saturday and Sunday rows, and their hours are added to your weekly total, so they can push you over the overtime threshold.
Can I change the 40-hour threshold?
Yes. Change the overtime threshold field at the top of the timesheet calculator to the number of hours in your own working week, and change the multiplier too if your contract pays a different overtime rate.
Is this legal advice?
No. This timesheet calculator gives estimates only, not legal or payroll advice. Overtime rules differ by country and state, so check your local employment law and your contract for the rules that apply to you.
Disclaimer: this timesheet calculator gives estimates only, not legal or payroll advice. Always check your payslip and your contract, and confirm overtime rules with your employer or your local employment law.